# Math Dept. Room Booking / Scheduling

To schedule reservations for Mathematics Department rooms, please use the calendar function of
Outlook, either from your desktop app (if installed), or from https://outlook.office.com.

Use these addresses for the conference room calendars:

* Math.WellsHall.C117
* Math.WellsHall.C204
* Math.WellsHall.C204A
* Math.WellsHall.C304
* Math.WellsHall.C329
* Math.WellsHall.C514
* Math.WellsHall.D101.Atrium
* Math.WellsHall.D101.Cafe
* Math.WellsHall.D101G
* Math.WellsHall.D101H
* Math.WellsHall.D101J
* Math.WellsHall.D101K
* Math.WellsHall.D227A
* Math.WellsHall.D228
* Math.ZoomCart
* Math.ZoomCart2

## Making a Reservation

To make a reservation:

1) Open Outlook app, or go to https://outlook.office.com
2) Open your Calendar
3) Create a new meeting by clicking the “New Meeting” button and fill out the pertinent information
4) Invite the conference room (see list of names above) to that meeting as an attendee
5) Add other attendees as needed
6) Send the meeting notification
7) If there is no conflict, and you are authorized for auto-approval, you are finished! To confirm, you
can view the room calendar by following the instructions in the next section.
8) If your request requires approval, it will be reviewed by the Math Staff. Upon approval, you will
receive an email notification.

For assistance with reservations, please email Math.UndergradOffice@msu.edu

For technical questions or problems, please email Math.ITHelp@msu.edu

## Adding Conference Room Calendars

You can add conference room calendars to your calendar list in Outlook by following these instructions.
Having these calendars in your list can be handy for finding open time slots and viewing your
reservations. Please note: occasionally, the calendars will not refresh immediately with the latest data,
which is why it is important to follow the steps above of inviting the room as an attendee instead of
adding it directly to the room calendar.

### Outlook Desktop App

To access a calendar through an Outlook installed on your computer:

1) Click the calendar icon in the lower-left corner
2) In the left column, locate the calendar group name where you would like the calendar to appear  
_Tip:_ You can use the “Other Calendars” group, or add a new calendar group first
3) Right-click the calendar group name from step 2
4) Hover over “Add Calendar…” and click “From Room List”
5) Enter the name in the “Search” box and click the little arrow icon next to it  
_Tip:_ You can search by the name “Math” to see all available specific to the Math Department
6) Double-click on the room(s) you wish to add
7) Click “Ok” and wait a minute for them to populate and synchronize

### Outlook Web App

1) Open outlook.office.com
2) Click on the Calendar icon in the leftmost column
3) Click on “Add calendar” in the left menu
4) Click on the “Add from directory” option in the left column of pop-up window
5) Enter the name of the room in the search box; it should make suggestions as you type
6) Optional: select the calendar group to use
7) Click on “Add”
8) You may need to click the arrow icon to next to the calendar group name to expand the list
9) If you don’t see the calendar and/or calendar group in your list on the left, click “Show all”